Digital workspace: is it worth it?

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Digital workspace: is it worth it?

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Over the past decade, digital transformation is blurring the boundaries between the physical and digital worlds. It is considered the fourth industrial revolution. Cloud computing, big data, the Internet of Things (IoT), virtual reality and augmented reality are all contributing to the change.

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In addition, larger workforces, data overloads, remote work habits and changing demographics by age also contribute to workspace disruption. Some of the catalysts include:

The number of teams has doubled in the last 5 years.

Various technologies produce so much information that 90 % of the world's data has been created in the last 2 years.

Remote working has quadrupled in the last 10 years.

By 2020, half of the workforce will be made up of millennials who have different expectations for work-life balance.

Organizations are taking these enablers into account. They are transforming their work environments into flexible digital workspaces. The promise of better productivity and performance is prompting Chief Information Officers (CIOs) to embrace the disruption of the digital workspace as an opportunity to innovate their work environments.

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Digital workspace transformation ensures rapid impact

Executives have always been aware of the importance of physical workspace. They carefully consider decisions such as cubicles, open workspaces, art placement, cafeteria access, recreation facilities, gyms, etc. They know that these decisions affect the long-term health and prosperity of the organization. IOCs realize that the same level of consideration is needed for the digital workspace.

However, an amazing part of the digital workspace is that the impacts are quick. Physical workspaces have budget, time and space constraints. Compared to that, CIOs can use the digital workspace to affect the organization's culture and work habits faster and more effectively. It's opening up a whole new frontier for democratizing the workplace.

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WHY DESIGN A DIGITAL WORKSPACE?

Accessible and affordable digital tools are helping to transform the digital workspace. Companies are adopting these tools for the following reasons:

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Employees can view and work with data in real time. They use dashboards, screens and even 3D holograms to share information with each other. Real-time data allows employees to better serve customers and create better products.

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When small businesses reach the enterprise level, they lose the tight sense of shared purpose. Each team lives in its own silo. Digital workspaces enhance teamwork. Teams can work closely with each other through remote technology.

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Digital environments facilitate data-centric integration. More integrated ecosystems eliminate wasted time and resources. Workflows are automated to eliminate duplication of work.

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Burned-out employees can cost companies $125 billion to $190 billion in health problems. Generation Y, the growing age population in the workspace, is more conscientious about maintaining a better work-life balance. Digital workspaces offer the remote work opportunities that Gen Y sees as essential.

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How to start your digital workspace

While digital workspaces are easier to create than physical spaces, they still require vision, careful thought and planning. Here are some key steps:

RoadmapYou need to start with a roadmap for your digital transformation. Assess your organization's current state. Explore the opportunities that can move your business forward. Brainstorm ideas, find challenges, and set milestones.

Design Use your goals to create a digital workspace prototype. Test drive the prototype to discover its strengths and weaknesses.

Implementation Move your prototype into production environments. Track how your employees are adapting to the new digital workspace. You need to continue to update the models as more and more technologies and tools become available

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Digital workspace: it's really worth it!

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A CIO is charged with defining the digital future of an organization. That's a lot to take on. The digital workspace can play a critical role in how an organization embraces the future. So it's pertinent that you start planning today. It's definitely worth it. Your business will stay ahead of the competition. You'll thank yourself later.

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References

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- Microsoft Services Digital Workspace PDF

- https://www.forbes.com/sites/ellevate/2018/08/24/five-ways-to-accelerate-digital-transformation-by-tapping-digital-achievers/

- https://www.forbes.com/sites/forbestechcouncil/2018/05/15/context-is-king-how-to-secure-the-digital-workspace/

- https://www.forbes.com/sites/jacobmorgan/2015/12/03/how-the-physical-workspace-impacts-the-employee-experience/

- https://www.forbes.com/forbes-insights/our-work/fourth-industrial-revolution/

- https://hbr.org/2017/04/employee-burnout-is-a-problem-with-the-company-not-the-person

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Have an efficient week!

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